Administrative Assistant

Employer: Live Art Dance

Terms of Employment: 8 weeks, 35 hours/week, $22/hour

Employment Start: July 2, 2024

Location: Live Art Dance Office with the possibility of remote/work-from-home 

Responsibilities

Administrative Duties:

• Manage LAD email account, responding to patron, sponsor and general inquiries via phone and email
• Continue to develop and maintain the LAD shared filing system
• A basic understanding of LAD daily operations and systems so they may help where needed
• Collection of promotional materials from incoming companies
• Assistance in collecting materials for and editing programs/season brochures
• Collect applications for calls for submissions
• Notify applicants of the result of their application, and feedback when requested
• Assist with grant writing and research

Advertising and Sponsorship Management:

• Drafting sponsor and advertiser request materials for use internally and by the board, including introduction letters and option packages 
• Drafting and administering of contracts for sponsors and advertisers LAD engages with
• Issue invoices and receipts as required
• Seeking new advertisers for season programs

Qualifications:

• Demonstrated interest in the arts, good computer and organizational skills, attention to detail, self-motivated, and creative
• Ability to work with a team and independently in a task-based work environment
• Ability to take direction, willing to learn and make suggestions
• Strong written and verbal communication skills
• A post-secondary graduate, degree, diploma or training in related fields such as performing arts, arts administration, business, public relations or marketing is considered an asset
• Knowledge of the local dance community. Knowledge of dance on the national and global levels is a strong asset
• An ability to use WordPress, Photoshop, Donor Perfect, Constant Contact, Agile Ticketing, Microsoft Suite, Google Suite and Social Media Platforms including Facebook, Twitter, Instagram, LinkedIn and YouTube is considered an asset