Employment

Photo Credit: Melika Dez

Join Our Team

We are looking for a highly motivated Communications and Administrative Coordinator. Applications are due January 31st, 2024. You must be an independent, energetic and highly motivated individual who can help us with Communications, Sponsor Relations and Box Office Management.

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Communications and Administrative Coordinator, Live Art Dance

(Halifax, Nova Scotia) Live Art Dance is nationally recognized as a leading provider of and advocate for contemporary dance in Atlantic Canada. Our annual contemporary dance series features diverse works from local, national and international dance artists. We serve the region by helping to cultivate a vibrant and healthy dance ecology, both locally and across Atlantic Canada.

We’re currently receiving applications for the position of Communications and Administrative Assistant. This Administrative Assistant will help LAD with Communications, Sponsor Relations and Box Office Management.

EMPLOYMENT ENGAGEMENT

15-30 Hours per week
$22.50 per hour

QUALIFICATIONS
  • Demonstrated interest in the arts, good computer and organizational skills, excellent attention to detail, energetic, self-motivated, and creative
  • Ability to work with a team and independently in a task-based work environment
  • Ability to take direction, willing to learn and make suggestions
  • Strong written and verbal communication skills
  • An understanding of promotional writing and experience writing press releases
  • A post-secondary graduate, degree, diploma or training in related fields such as performing arts, arts administration, business, public relations or marketing is considered an asset
  • Knowledge of the basics of accessibility advocacy in live performance and how to partially implement them
  • Two or more years of experience in administration, marketing, producing or project management within the live performance sector
  • Knowledge of the local dance community. Knowledge of dance on the national and global levels is a strong asset
  • A proficient ability to use WordPress, Constant Contact, Ticketing Systems and CRM Suites, Adobe Suite, Microsoft Suite, Google Suite and Social Media Platforms including Facebook, Twitter, Instagram, LinkedIn and YouTube
RESPONSIBILITIES

Position responsibilities include and are not limited to:

COMMUNICATIONS
  • Manage LAD social media accounts including, but not limited to:
    • Content development for Social Media (written and visual)
    • Season & Show announcements
    • Marketing for individual shows
    • Publicity for special events, projects and fundraisers
    • Engage with our audience across platforms with creative campaigns between times of presentations
    • Create videos for social media when needed 
    • Collaborate with graphic designers
  • Administer LAD newsletters:
    • Content development for digital newsletters (written and visual)
    • Maintain mailing list
    • Crossover tasks from social media requirements
  • Manage LAD website including, but not limited to:
    • Maintaining fresh and relevant website content 
    • Write and collect content for the website 
    • Proof website content
  • Publicity 
    • Drafting of press releases for season announcements and individual shows
    • Serve as the media contact for LAD presentations
    • Manage online listing/calendar postings of all events 
    • Development and maintenance of the LAD Media List
BOX OFFICE & FRONT OF HOUSE MANAGEMENT
  • Box Office Management
    • Monitor ticket sales and seating capacity 
    • Act as a box office salesperson
    • Handle comp requests, ticket changes and refunds
  • Front of House Management
    • Act as Front of House manager at venues where Front of House staff are not provided
ADVERTISING AND SPONSORSHIP MANAGEMENT
  • Drafting Materials & On-Boarding
    • Drafting sponsor and advertiser request materials for use internally and by the board, including introduction letters and option packages 
    • Drafting and administering of contracts for sponsors and advertisers LAD engages with
    • Issue invoices and receipts as required
  • Relationship Maintaining
    • Aid in collecting and organizing required program ads for each show
    • Collect complimentary ticket requests 
ADMINISTRATIVE DUTIES 
  • General
    • Manage LAD email account, responding to patron, sponsor and general inquiries via phone and email
    • Continue to develop and maintain the LAD shared filing system
    • Administrative support for collection of submission material and Diane Moore Creation Award
    • Provide research as needed for the General Manager and the Board
  • Productions Tasks
    • A basic understanding of all LAD daily operations and systems so they may help where needed
    • Collection of promotional materials from incoming companies
    • Assistance in collecting materials for and editing programs/season brochures
SPECIAL PROJECTS
  • Accessibility 
    • Oversee the accessibility features that LAD provides for its patrons
    • Create and post an accessibility guide for each performance on the website
    • Ensure the inclusion of image descriptions on all social media and website photos
    • Try to meet patron’s accessibility needs the best they can within LAD’s capacity, ie reserving seating, comp tickets to support works, etc.
  • Calls for Submissions
    •  Collect applications for calls for submissions
    • Organize jury meetings and take notes
    • Notify applicants of the result of their application, and feedback when requested
  • Fundraisers
    • Assist with fundraising tasks and the organization of events as needed

To apply please send a cover letter and resume with “Communications and Administrative Assistant” in the subject to: [email protected]  (Applicants must be eligible to work in Canada). Applications are due January 31st, 2024.